Managing growing volumes of documentation increasingly means more than simply finding room to store them. It means making them accessible to users who need to use them to perform specific tasks. Teams require an ability to identify what a document is, how it will be utilized, and where it will fit within the overall business process in which they operate.
M-Files AINO addresses this issue by providing a mechanism to allow organizations to provide more structure to their data/information, while minimizing reliance upon user-driven classification efforts. AINO does not expect perfect classification from the user — rather, AINO recognizes document content, and provides assistance to help users organize and locate related documents in a more consistent manner.
The real value of using M-Files AINO is realized through improvements in daily workflows:
Improved access to relevant information: The information contained in documents is linked to its use in a business process, and therefore is easier to locate when needed.
Reduced effort to maintain organization: AINO reduces the amount of time/effort required to ensure that all information remains organized over time.
Consistency in processes: The path that documents take (e.g., review/approval/recordkeeping) is consistently followed, reducing gaps and errors in the team's workflow.
Increased collaboration: Clearer structures facilitate the collaboration among teams; versions and/or ownership are reduced as barriers to working effectively together.
To smaller and medium-sized businesses, this type of support will likely have a notable impact. As opposed to devoting time to managing documentation, teams will be able to continue their focus on performing their work, knowing that the system is working to keep the information organized behind-the-scenes.
At TEAM IM, we focus on implementing tools like AINO in a way that is practical, measurable and reflects how teams currently operate — not based solely on how the tool is marketed.