The 2026 construction landscape is a high-stakes race against volatility. With new statutory mandates imposing 24% annual interest penalties on payment delays and a national shortage of 499,000 skilled workers, project owners can no longer afford the "Information Gap". Relying on a GC’s folder-based project silo leaves you exposed to long-term liability and "data dumps" at closeout that hinder asset operations and e-discovery.
M-Files, powered by TEAM IM, transforms fragmented project data into a governed, strategic asset. By moving from rigid folders to a metadata-driven information engine, we provide a 360-degree view of your entire portfolio. Our solution automates the heavy lifting—from Aino AI summarizing complex contracts to AutoRecords managing 10+ year retention clocks—ensuring you meet strict 30-day claim windows and maintain a defensible "Golden Thread" of evidence for the life of the asset.
Intelligence for the Job Site
Navigate complex project data with M-Files Aino. This AI assistant instantly summarizes contracts and identifies payment terms to meet 30-day claim windows while reducing administrative workloads by up to 65%.
Defensible Liability Protection
Automate your retention lifecycle with AutoRecords. Trigger clocks based on project completion to ensure compliance with 2026 statutes of repose while minimizing e-discovery costs through automated, defensible data destruction.
Real-Time Field Intelligence
Bridge the field-to-office gap with mobile-first inspections. Capture safety and progress data on any device—even offline—and sync instantly to M-Files for immediate site visibility and comprehensive project documentation.
Built for the complexity of construction.
Stop the "Procore Tax"
Transition from volume-based pricing to predictable user licensing. Save over 30% on fees while protecting margins during market fluctuations or project cancellations.
AI-Powered Claim Readiness
Use M-Files Aino to instantly summarize contracts and extract payment terms. Meet 30-day response mandates and avoid the risk of 24% annual interest penalties.
Automated Compliance
Eliminate manual oversight with proactive alerts for insurance expirations. Ensure every vendor is vetted and compliant before work begins to mitigate project-wide liability.
Defensible Long-Term Retention
AutoRecords automates retention clocks based on project completion. Maintain a bulletproof "Golden Thread" of evidence for the entire life of the asset for future discovery.
360-Degree Portfolio Visibility
Find any document by subcontractor, site, or deadline—not just folder location. Reduce retrieval time by 40% and gain instant insights across your entire development portfolio.
Secure External Sharing
Use Hubshare to provide branded, secure portals for investors and subcontractors. Share blueprints and progress reports in real-time without compromising your internal vault security.
Demo video
Future-Proof Your Construction Portfolio
Don't let your project data become a post-completion liability. M-Files and TEAM IM provide the tools to capture, govern, and protect your information from the first bid to the final audit. Secure your margins today and protect your asset legacy for the decades to come.
Standardize bid packages and vendor vetting. Use metadata-driven workflows to ensure every contract is modeled for long-term governance before the first shovel hits the ground.
Bridge the gap with JourneyApps. Deploy custom safety and progress templates that feed directly into M-Files, providing the office with "ground truth" evidence in real-time.
Secure your "Golden Thread." AutoRecords automates retention clocks based on project completion, managing defensible data destruction and litigation holds for the life of the asset.
