Strittmatter Companies

Construction gaining efficiencies using Content Management allows Faster access to mission critical documents

Background

Strittmatter Companies (Strittmatter) is a family-owned and operated large construction company based out of Manassas Park, Virginia. They offer numerous construction-oriented services, including excavation, demolition, and equipment rentals for government, commercial and residential construction projects. With over 40 years of experience, they have provided timely, responsive and customer-oriented site work solutions.

Strittmatter is rapidly growing and needed to find ways to increase overall efficiency in back-office operations. To find a solution for this, they needed to provide a mechanism to find critical business content that was easy, accurate, and faster than finding documents and document information contained in paper documents. Project Managers and field personnel consistently needed information relating to construction jobs, including orders, bills, and invoices. Additionally, Strittmatter wanted technology that would allow individuals to be self-sufficient in finding the information that was needed without having to call or email another person.

Strittmatter was also using a paper-based process for Accounts Payable Invoice Approval. They used physical paper invoices, purchase orders, and daily receipts to ensure goods and services were received before sending payments to vendors.

Strittmatter made the decision to use M-Files, a metadata driven document management platform. It would serve not only as a repository for mission critical documents but also streamline processes by implementing Business Process Automation Workflows.

 

Project Highlights

  • Upgraded and migrated M-Files Cloud to M-Files On-Premise
  • Reviewed and updated vault configurations using industry best practices
  • Upgraded and refreshed Development Test Environments
  • Providing ongoing Enhanced Support

Software Involved

  • M-Files Online (Cloud)
  • M-Files On-Premise

Value to the Customer

  • Better management of valuable content and improved collaboration
  • Improved control of the M-Files platform
  • Support service leaves Regency resources to focus on core business

TEAM IM Delivered

TEAM IM was brought onto the project by Burger Consulting, a consulting group that has worked closely with Strittmatter. TEAM was asked to develop a solution for this manual business process, implement the solution and continue to provide ongoing Enhanced Development/configuration support for the system.

TEAM IM then implemented a content vault application in M-Files. This helped provide additional workflow automation to go along with the new business processes that are part of the solution. This involves anything from simple processes such as custom notifications to complex processes such as parsing and extracting data from excel files and making that extracted a part of M-Files metadata.

Currently, Strittmatter is using M-Files to store Project Management Documents, Orders, bills, invoices, and reports. They also use it to house IT documents and safety documents like videos for insurance purposes. They are also using M-Files for:

Taking change order requests (COR) and making them objects within M-Files significantly simplifies the search for information on those documents. TEAM helped to create views where they can see pending and approved CORs as well as the different stages of a COR.

Construction submittals that were previously done in Excel spreadsheets were imported into M-Files and converted into metadata. The previous process involved logging COR spreadsheets and constantly updating them, which was both tedious and error prone. M-Files provided access not only to the documents but also the powerful search capability for the information contained in those documents.

Strittmatter will soon expand the solution to include HR, dispatch, and maintenance areas of the company, as well as a workflow to approve Accounts Payable Invoices.

Strittmatter is pleased with the solution. They will provide ongoing training with assistance from TEAM IM for their users. They do agree that the overall solution allows them to grow the business with better efficiencies, especially as the volume of invoices and reports increase.

 

M-Files has given us the capability to quickly find documents, including reports and invoices that were previously on paper, eliminating our previous manual processes and allowing greater efficiency through the organization

Gayathri Kumar

TEAM IM continues to provide ongoing Enhanced Development/Configuration support to Strittmatter as they need assistance with configuration changes as well as adding new use cases for content storage and workflows.

Products

  • M-Files Online

Services

  • TEAM IM Professional Delivery Services and ongoing Enhanced Support

About TEAM IM

TEAM IM is a global enterprise solutions and technology company. Utilizing best-in-class technologies to put unstructured data to work, TEAM IM has successfully implemented thousands of business solutions across a diverse spectrum of organizations of varying size and industry focus. TEAM IM’s offerings include expert professional services, managed services, custom development, and solutions in many areas, including Content Management, Records Management, Automation, Analytics, and Collaboration.

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