Maximizing Efficiency with Microsoft 365 Copilot: Top Benefits Explained

May 30, 2024 12:30:29 PM
Maximizing Efficiency with Microsoft 365 Copilot: Top Benefits Explained

Artificial Intelligence (AI) has increasingly shown itself to be a valuable tool in many ways. And while some have worried that AI could replace a human workforce, most successful uses of AI have been as a tool to help a team—not replace them.

The best way to optimize the usage of artificial intelligence is as a virtual assistant. That’s why the AI assistant in your Microsoft 365 software suite is called your copilot. And the benefits of Copilot are many.

No matter what Microsoft 365 program you are using in your day-to-day work life, copilot can help ease your burden. If you are skeptical of an AI assistant, Microsoft 365 copilot and its myriad use cases will likely change your mind.

What Is Microsoft 365 Copilot?

In order to understand the benefits of Copilot, you need to understand what it is. Copilot is an artificial intelligence program that is based on a Large Language Model (LLM) system. It was developed in partnership with OpenAI, the creators of ChatGPT.

Because Copilot is integrated into the Microsoft 365 software suite, it has built-in advantages over other AI tools. You do not need to develop APIs to connect Copilot to the applications that you use to complete your business operations—the integration is already there, has been tested, and is ready to work as soon as you are.

So with the understanding that Microsoft Copilot is an LLM that has been created to augment and assist your teams as they navigate important workflows and processes, let’s more specifically examine the benefits Copilot provides. 

Enhanced Productivity

Perhaps the most important business benefits from Copilot, the improved productivity made possible by AI usage is extremely valuable. A more productive team gives you the most return on your investment in both your people and your technology.

How does Copilot improve productivity? In many ways. Examples include helping to create formulas in Excel, providing summaries of key points from reports or meeting minutes, supplying recommendations for phrasing in important communications, and more.

MS Copilot features can be applied across the full range of applications in your Microsoft 365 software to make the tasks at hand more easily and efficiently completable.

Improving Skills

Copilot users can utilize artificial intelligence as a kind of coach for your team members that are expanding their skill sets. And because Copilot interacts with so many different aspects of your technology stack, there are a lot of skills that it can help your team learn.

In HubSpot, Copilot can help teach coding skills. In Excel, it can help your team figure out how to organize their information with more efficient macros. In Word, it can give suggestions to help your people work through writer’s block. And it just keeps going.

If you want to expand and optimize your use of Microsoft 365, your AI assistant can help you. It’s one of the most important benefits of Copilot because it doesn’t just do work for your teams—Copilot helps your teams do more than they thought possible.

microsoft copilot

Well-Informed Decision Making

Copilot features cross boundaries between applications in your Microsoft 365 software, which means you can collect more information to make better decisions in less time than you ever could before.

A great way to optimize the benefits of Copilot is to gather relevant information from every corner of your organization. With one search, your Copilot can gather information from your accounts, your CRM, your existing contracts, and so on.

You can gather and organize every single piece of information you need for a big meeting or pitch with much more ease than you ever could have without the power of Copilot.

Bolstering Teamwork and Collaboration

You may ask yourself how a virtual assistant can improve the collaboration of human team members. The answer is one of the more underrated benefits of Copilot. To get the answer, we need to look to your project managers.

A project manager needs to be able to gauge the amount of time, manpower, and other resources that will be needed to successfully achieve a project’s completion. Microsoft Copilot can help with that.

A project manager’s Copilot can scan their team’s Outlook calendars and assigned workloads as well as retrieve information about the availability of other required resources so that team members can be allocated what they need to complete their tasks efficiently without sacrificing quality.

All of a sudden, thanks to the benefits of Copilot, your project managers can turn meetings where they would discuss the ins and outs of assigning duties into one simple email—letting everyone get on with what they need to do.

Quality Control

Another way Copilot for business makes life easier is by facilitating quality control. Your Copilot can scan through the documents your team prepares and flag errors. Those errors could range from minor spelling issues to major flaws in the numbers your team is putting forward.

As your copilot learns and adapts to your needs, it will be able to double check everything you need to send out into the world in seconds. That kind of accuracy with that speed is a huge benefit.

Take Advantage of the Benefits of Copilot

Microsoft 365 Copilot offers a staggering array of benefits to any organization that is looking to optimize their usage of the programs and applications that make up their technology stack. It can help your team members excel in just about every aspect of your business operations.

The benefits of Copilot are many and they are all scalable. The help copilot gives to your current team at your current size will improve exponentially as your team and organization grow—the more content you have to manage, the more valuable an AI assistant that can gather all relevant information in a heartbeat becomes.

But it is to be expected that the newness of LLM systems being utilized in these capacities might give you pause. That’s where having access to a group of experts like we have at TEAM IM can prove invaluable.

At TEAM IM, we have collective decades of experience optimizing our partners’ usage of enterprise technology. And we are no strangers to artificial intelligence or machine learning. We have been incorporating intelligent programming into the systems we work with for years.

So think about all the benefits of Copilot we’ve looked at here and understand that these are only the tip of the iceberg. Reach out to TEAM IM today to see how you can use AI to make the day-to-day work of your team members much more efficient.

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